Word Invoice Template

How to fill in a Word invoice

1. 1

   Open the file in Word

   Download the .docx and open it in Microsoft Word. If Word opens it in Protected View, click Enable Editing at the top of the page.

2. 2

   Replace the logo placeholder

   Click inside the dashed box that says [Your logo] and delete the text. Choose Insert > Pictures, pick your logo file, and drag a corner handle to fit it in the box.

3. 3

   Type over the bracketed text

   Select each placeholder, such as [Your Business Name] or [Client name or company], and type your own details. Give the invoice a unique number and set the issue and due dates.

4. 4

   List the work line by line

   Delete the example row, then add one service or product per row with its quantity and rate. Word tables don't calculate, so type each amount yourself. Press Tab in the last cell to add a row.

5. 5

   Fill in the totals and terms

   Add up the amounts for the subtotal, apply your tax rate, and enter the total due. Replace the payment terms, how to pay, and notes placeholders.

6. 6

   Save a PDF and send it

   Choose File > Save As and pick PDF as the format, then email the PDF to your client. Keep the .docx as your master copy for the next invoice.

Not sure what to write in the payment terms? Invoice payment terms explained covers due on receipt, net 30, and late fees.

Word invoice template FAQ