Cleaning Invoice Template

Edit this cleaning invoice and download it as a PDF.

Bright Corner Cleaning Co.

Bill to: Harbor View Property Management Unit 3B, 220 Lake Avenue

Invoice

INV-2318

Description	Qty	Rate	Amount
Move-out clean: 3 bed, 2 bath apartment	1	$340.00	$340.00
Add-on: inside oven	1	$45.00	$45.00
Add-on: inside refrigerator	1	$35.00	$35.00
Add-on: interior windows (per window)	14	$6.00	$84.00
Replacement HVAC filters, 20x25x1	2	$18.50	$37.00

Subtotal: $541.00
Sales tax on supplies (7%): $2.59
Total due: $543.59

Net 15. Pay by card or PayPal using the link in your email.

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Opens your browser's print dialog. Choose "Save as PDF" as the destination.

What to include on a cleaning invoice

Cleaning disputes usually come down to what was included in the price. A clear invoice answers that before the client asks. Cover these six things.

1
Service address and visit date
Put the property address and the date of each clean on the invoice. Property managers and offices with several sites need it to match your bill to the right location.
2
The base clean, named clearly
Write "Standard clean, 3 bed 2 bath" or "Weekly office clean, 4,000 sq ft" instead of "Cleaning services." A named scope is hard to argue with.
3
Each add-on on its own line
Inside oven, inside fridge, interior windows, laundry, baseboards. Listing them separately shows why this visit cost more than the usual one.
4
Billing period for recurring and contract clients
For monthly office contracts or bundled weekly cleans, state the period covered, such as "October 1 to 31, 4 visits," so the client's bookkeeper can reconcile it.
5
Sales tax only where your state requires it
Most states don't tax residential cleaning, but some tax commercial or janitorial services, and a few tax nearly all services. Check your state's rules and tax supplies you resell separately.
6
Due date, late fee policy, and a pay link
Say when payment is due, note any lockout or late fee terms you agreed to, and include a card or PayPal link so the client can pay the same day.

Cleaning invoice template tips

Should I invoice a regular cleaning client per visit or monthly?

Monthly suits most regular clients: one invoice listing each visit date, with the billing period in the notes. Per-visit invoices suit one-off deep cleans and move-outs like the example.

How do I price add-ons on a cleaning invoice?

List each add-on, such as the inside of the oven or interior windows, as its own line with a quantity. Clients approve extras more readily when they can see what each one cost.

Do cleaning services charge sales tax?

Rules vary. Some states tax cleaning services and many do not, while supplies you resell are usually taxable. The example taxes only the replacement filters, so set the taxable box on whichever lines your state requires.