Invoicing Software for Cleaning Businesses
Set up your weekly, biweekly, and monthly clients once and SolidInvoice bills them on schedule. Quote the deep cleans and move-outs, and let clients pay by card from the invoice link.
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A move-out cleaning invoice the property manager can approve and pay
The base clean and each add-on get their own line, so nobody asks why the total went up. Supplies you resell carry sales tax; the cleaning labor does not.
Edit this invoice in our free generator
Bright Corner Cleaning Co.
Bill to: Harbor View Property Management, Unit 3B, 220 Lake Avenue
Invoice
INV-2318
| Description | Qty | Amount |
|---|---|---|
| Move-out clean: 3 bed, 2 bath apartment | 1 | $340.00 |
| Add-on: inside oven | 1 | $45.00 |
| Add-on: inside refrigerator | 1 | $35.00 |
| Add-on: interior windows (per window) | 14 | $84.00 |
| Replacement HVAC filters, 20x25x1 | 2 | $37.00 |
- Subtotal
- $541.00
- Sales tax on supplies (7%)
- $2.59
- Total due
- $543.59
Net 15. Pay by card or PayPal using the link in your email.
Built for How Cleaning Businesses Actually Work
Stop rebuilding the same invoice for the Hendersons every other Friday. Set the client's schedule once and the invoice goes out after each visit.
Quote the post-construction clean or the move-out before you book it, then turn the approved quote into the invoice without retyping the add-ons.
Get paid by card or PayPal from the invoice link instead of collecting cash, chasing Venmo screenshots, or waiting on a check left on the counter.
Know which homes and offices owe you this month, so a client who skipped two payments doesn't get a third clean on credit.
Everything You Need, Nothing You Don't
Recurring invoices for regular clients
Weekly, biweekly, or monthly. Set the amount and frequency per client and each invoice is created and sent on schedule.
Office contracts billed monthly
Bill janitorial accounts one monthly invoice for the agreed scope, and add a line for extras like a carpet shampoo or a post-event cleanup.
Card and PayPal payments
Connect Stripe or PayPal and every invoice carries a pay button. When a client pays, the invoice is marked paid.
Automatic overdue reminders
On Pro and Business, late payers get a polite email reminder, which beats raising it at the door while you're holding a mop.
Start invoicing in minutes
Add your services and clients
Save your standard clean, deep clean, and add-on prices, then add your regular clients. Your 14-day trial starts right away.
Schedule the regulars, quote the one-offs
Turn on recurring invoices for weekly and monthly clients. Send quotes for move-outs and deep cleans and convert them once approved.
Get paid from the link
Clients pay by card or PayPal from their email. Your dashboard shows who has paid and who is overdue.
What to include on a cleaning invoice
Cleaning disputes usually come down to what was included in the price. A clear invoice answers that before the client asks. Cover these six things.
- 1
Service address and visit date
Put the property address and the date of each clean on the invoice. Property managers and offices with several sites need it to match your bill to the right location.
- 2
The base clean, named clearly
Write "Standard clean, 3 bed 2 bath" or "Weekly office clean, 4,000 sq ft" instead of "Cleaning services." A named scope is hard to argue with.
- 3
Each add-on on its own line
Inside oven, inside fridge, interior windows, laundry, baseboards. Listing them separately shows why this visit cost more than the usual one.
- 4
Billing period for recurring and contract clients
For monthly office contracts or bundled weekly cleans, state the period covered, such as "October 1 to 31, 4 visits," so the client's bookkeeper can reconcile it.
- 5
Sales tax only where your state requires it
Most states don't tax residential cleaning, but some tax commercial or janitorial services, and a few tax nearly all services. Check your state's rules and tax supplies you resell separately.
- 6
Due date, late fee policy, and a pay link
Say when payment is due, note any lockout or late fee terms you agreed to, and include a card or PayPal link so the client can pay the same day.
Ready to simplify your invoicing?
Send professional invoices, take online payments, and let automated reminders chase late payers for you.
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Simple, Transparent Pricing
Pro gives you automation, custom branding, and API access. Every plan starts with a free trial, no hidden charges.
Pro plan shown. Solo ($9) and Business ($39) also available.
- Unlimited invoices and quotes
- Weekly, biweekly, and monthly recurring invoices
- Quote-to-invoice conversion for one-off cleans
- Card and PayPal payments
- Automated payment reminders
- Deposits and partial payments
- Discounts for prepaid or multi-visit clients
- Your logo on every invoice
- Up to 3 team seats on Pro
- Export everything as CSV or PDF
Cancel anytime during your trial and you won't be charged.