Free Invoice Generator

What to include on an invoice

Clients pay complete, clear invoices faster. Whatever you sell, check that every invoice covers these eight things before it goes out.

1. 1

   The word "Invoice" and a unique number

   A sequential number such as INV-0001 makes each invoice easy to find when a client pays or asks a question.

2. 2

   Your business details

   Business name, address, email, and phone. Add a tax or registration number if your country requires one on invoices.

3. 3

   Your client's details

   The name and billing address of the person or company paying, as they want it on their records.

4. 4

   Issue date and due date

   The date you sent the invoice and the date payment is due. Without a due date, many clients treat an invoice as low priority.

5. 5

   An itemized list of the work

   One line per service or product, with quantity, rate, and amount. Clients question a single lump sum far more often than itemized lines.

6. 6

   Subtotal, tax, and total

   Show tax as its own line and apply it only to taxable items. Many US states tax goods but not labor, so check your local rules.

7. 7

   Payment terms

   State terms such as due on receipt or net 30, plus any late fee policy you have agreed with the client.

8. 8

   How to pay

   Bank details, accepted payment methods, or a pay-online link. The fewer steps it takes to pay, the sooner the money arrives.

Invoice generator vs invoicing software

The generator makes a one-off PDF. SolidInvoice sends the invoice, collects the payment, and keeps the records.