Photography Invoice Template

Edit this photography invoice and download it as a PDF.

Juniper & Vale Photography

Bill to: Priya Shah & Marcus Bell wedding on June 12

Invoice

INV-2027-018

Description	Qty	Rate	Amount
Wedding coverage: 8 hours, lead and second shooter	1	$3,800.00	$3,800.00
Engagement session (90 minutes)	1	$450.00	$450.00
10x10 layflat heirloom album, 40 pages	1	$950.00	$950.00
8x8 parent albums	2	$375.00	$750.00
Travel fee: venue over 60 miles	1	$225.00	$225.00

Subtotal: $6,175.00
Sales tax on albums (7%): $119.00
Total due: $6,294.00

$1,500 retainer received with booking. Remaining balance due 30 days before the wedding. Pay by card or PayPal using the link in your email.

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Opens your browser's print dialog. Choose "Save as PDF" as the destination.

What to include on a photography invoice

Photography work is booked months ahead and paid in pieces, which is where disputes start. A good photography invoice covers these six things.

1
The session or event date and location
Name the wedding, shoot, or event date and venue. It ties the invoice to the booking and shows which date the retainer is holding.
2
Coverage and deliverables on separate lines
List hours of coverage, second shooters, and session fees apart from albums, prints, and wall art. Clients compare packages line by line.
3
Retainer received and balance due
Show the retainer or deposit already paid and the amount still owed. State whether the retainer is non-refundable, as your booking terms say.
4
Sales tax applied to the right lines
Most US states tax prints and albums as goods, and some tax photography services too. Check your state's rules and apply tax line by line.
5
Usage rights for commercial work
For brand and product shoots, note the licensed usage (web, print, or paid ads) and its term, and bill the licensing fee on its own line.
6
A due date tied to the shoot
Wedding balances are usually due 2 to 4 weeks before the date. Put the exact due date on the invoice with a link to pay by card.

Photography invoice template tips

How do I show a retainer on a photography invoice?

State the retainer amount and when you received it in the notes, then give the balance due date, as in the example. The couple sees at a glance what is paid and what is left.

Should usage rights go on the invoice?

For commercial shoots, yes. Add a line or note describing the licensed usage, such as web and social for 12 months. It records what the client paid for and supports a fee if they want wider use later.

Can I invoice in another currency for a destination wedding?

Yes. Pick the currency above the line items and every amount on the PDF switches to it. The generator does not convert exchange rates, so enter prices in the currency you quoted.