The Invoice App for Photographers
Send the package quote, take the retainer that holds the date, and collect the final balance by card before you pack your camera bag. Each payment lands against the same invoice.
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A wedding invoice that shows what is paid and what is left
Coverage and sessions sit apart from the album and prints, so sales tax only touches the physical goods. The couple sees the remaining balance and pays it from the link.
Edit this invoice in our free generator
Juniper & Vale Photography
Bill to: Priya Shah & Marcus Bell, wedding on June 12
Invoice
INV-2027-018
| Description | Qty | Amount |
|---|---|---|
| Wedding coverage: 8 hours, lead and second shooter | 1 | $3,800.00 |
| Engagement session (90 minutes) | 1 | $450.00 |
| 10x10 layflat heirloom album, 40 pages | 1 | $950.00 |
| 8x8 parent albums | 2 | $750.00 |
| Travel fee: venue over 60 miles | 1 | $225.00 |
- Subtotal
- $6,175.00
- Sales tax on albums (7%)
- $119.00
- Total due
- $6,294.00
$1,500 retainer received with booking. Remaining balance due 30 days before the wedding. Pay by card or PayPal using the link in your email.
Built for How Photographers Actually Work
Track the retainer, the mid-point payment, and the final balance on one invoice, instead of in a spreadsheet you update after every Venmo notification.
Turn the package the couple picked from your proposal into an invoice the moment they say yes.
Get the balance paid before the wedding day, so you are not chasing a newlywed on their honeymoon.
Charge sales tax on the album and prints without accidentally taxing your coverage hours.
Everything You Need, Nothing You Don't
Retainers and payment plans
Record the booking retainer and each installment against the invoice. SolidInvoice shows the balance still owed until the last payment clears.
Package quotes that convert
Quote the Gold package with the album add-on. When the client approves, it becomes the invoice with every line intact.
Balance reminders before the date
On Pro and Business, overdue invoices trigger reminder emails automatically, so the final payment conversation happens without you.
Destination weddings in their currency
Invoice the Lake Como couple in euros or the Toronto client in Canadian dollars. Each invoice carries its own currency.
Start invoicing in minutes
Set up your studio
Upload your logo, set your sales tax rate, and save your packages, add-ons, and album options as line items. Your 14-day trial starts right away.
Quote, book, and invoice
Send the package quote. Once the client approves, convert it to an invoice and record the retainer that holds the date.
Collect the balance online
The client pays the remaining amount by card or PayPal from their email. The invoice moves to paid on your dashboard.
What to include on a photography invoice
Photography work is booked months ahead and paid in pieces, which is where disputes start. A good photography invoice covers these six things.
- 1
The session or event date and location
Name the wedding, shoot, or event date and venue. It ties the invoice to the booking and shows which date the retainer is holding.
- 2
Coverage and deliverables on separate lines
List hours of coverage, second shooters, and session fees apart from albums, prints, and wall art. Clients compare packages line by line.
- 3
Retainer received and balance due
Show the retainer or deposit already paid and the amount still owed. State whether the retainer is non-refundable, as your booking terms say.
- 4
Sales tax applied to the right lines
Most US states tax prints and albums as goods, and some tax photography services too. Check your state's rules and apply tax line by line.
- 5
Usage rights for commercial work
For brand and product shoots, note the licensed usage (web, print, or paid ads) and its term, and bill the licensing fee on its own line.
- 6
A due date tied to the shoot
Wedding balances are usually due 2 to 4 weeks before the date. Put the exact due date on the invoice with a link to pay by card.
Ready to simplify your invoicing?
Send professional invoices, take online payments, and let automated reminders chase late payers for you.
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Simple, Transparent Pricing
Pro gives you automation, custom branding, and API access. Every plan starts with a free trial, no hidden charges.
Pro plan shown. Solo ($9) and Business ($39) also available.
- Unlimited invoices and quotes
- Package quote to invoice in one click
- Retainers and partial payments
- Card and PayPal payments
- Automated balance reminders
- Multi-currency for destination work
- Per-line tax for albums and prints
- Your studio logo on every invoice
- Recurring invoices for retainer clients
- Export everything as CSV or PDF
Cancel anytime during your trial and you won't be charged.